Last updated: July 2026
A new employee office supplies checklist should cover the items an employee needs on day one: writing tools, paper, document holders, stapling, labeling, and basic mailroom or storage supplies. The goal is not to overfill every desk, but to avoid scattered follow-up purchases after onboarding.
Short Answer
For most new employees, start with pens, bond paper, folders or envelopes, stapler access, markers, tape, and role-specific document supplies. HR, finance, admin, and operations teams may need more filing and paperwork items than purely digital teams.
Office Supplies to Include
These office supplies from the Shoppable Business product catalog can help procurement teams build a practical new-hire kit. Browse the office supplies category and the office supplies supplier page before requesting quantities.
Hard Copy Bond Copier Paper Box of 5 Reams Premium Quality 70gsm High Brightness
Best for: new-hire kits, shared print areas, admin packets, and recurring office paper replenishment
Xiaomi High-Capacity Ball Pen 10-Pack
Best for: employee desk kits and shared office supply cabinets
Dingli DL390 Heavy-Duty Desktop Stapler
Best for: admin desks, HR files, finance documents, and operations counters
L-Type Plastic Folder A4/Short Clear
Best for: employee onboarding packets, HR documents, and department files
Expanding Plastic Envelope Long with Button
Best for: document handoffs, employee paperwork, and finance files
SHIPLY Clear Packaging Tape 2 x 100m Heavy Duty Sealing Tape
Best for: mailroom, office storage, IT equipment boxes, and branch supply kits
BIC Marking 2000 Permanent Marker Pen Bullet Tip
Best for: labeling boxes, inventory, storage rooms, and admin counters
Build the Kit by Role
Do not give every employee the exact same kit if the work is different. HR, admin, finance, warehouse, and branch operations teams often need more document handling supplies. Sales, management, and digital support teams may need lighter desk supplies but more IT accessories.
| Role | Supply focus |
|---|---|
| HR and admin | Paper, folders, envelopes, pens, staplers, markers, and onboarding packets. |
| Finance | Document storage, labeling, printing paper, envelopes, and secure handoff supplies. |
| Operations | Markers, tape, folders, forms, and supplies for storage or inventory areas. |
Procurement Tips
Standardize common items, but keep a separate list for department-specific needs. This makes recurring office supply requests easier to review and helps finance control small purchases that otherwise happen one at a time.
Consolidated Office Supplies Buying Notes
Use one core office-supplies checklist for new hires, hybrid teams, admin tracking, bulk replenishment, and branch openings. Separate starter kits, shared stock, document supplies, labeling, shipping, and replenishment items so finance can tell which purchases are one-time and which repeat monthly.
FAQs
What office supplies should a new employee receive?
Start with pens, paper, folders or envelopes, and access to shared supplies such as staplers, tape, and markers. Add role-specific items for HR, finance, admin, and operations.
Should every employee get the same office supply kit?
No. A small standard kit works, but departments that handle documents, inventory, or customer paperwork may need additional supplies.
Should office supplies be ordered in bulk?
Yes, recurring items such as paper, pens, folders, tape, and markers are easier to control when purchased through a planned office supply list.
Request an Office Supplies Quote
Shoppable Business can help your team compare office supply options, confirm quantities, prepare official invoices, and support recurring procurement for new hires and office teams.
